Annual General Meeting 2020
Time and place
Notice is hereby given to Aktia Bank Plc shareholders of the Annual General Meeting to be held on 16 April 2020 at 4.00 p.m. at Pörssitalo, address Fabianinkatu 14, Helsinki. Persons who have registered for the meeting will be welcomed and voting sheets will be distributed from 3.00 p.m. onwards.
Register to Annual General Meeting
We kindly ask you to note that due to the coronavirus situation changes are possible. We ask you to follow the more detailed information and instructions concerning participation in the Annual General Meeting on Aktia Bank Plc's website.
Instructions for the participants in the Annual General Meeting
1. Shareholders registered in the shareholders' register
Each shareholder, who is registered in the company's register of shareholders maintained by Euroclear Finland Ltd as at 2 April 2020, has the right to participate in the Annual General Meeting. Shareholders whose shares are registered in their personal Finnish book-entry account are registered in the company's register of shareholders. Shareholders who are registered in the company's register of shareholders and who wish to participate in the Annual General Meeting must register their intention to attend by 4.00 p.m. on 8 April 2020, at the latest. Participants can register for the Annual General Meeting:
a) through the company's website www.aktia.com;
b) by telephone at +358 800 0 2474 (8.30 a.m.–4.30 p.m. on weekdays); or
d) in writing to Aktia Bank Plc / Group Legal, P.O. Box 207, 00101 Helsinki.
For registration purposes, the shareholder is requested to give his/her name and personal identification code or business ID, address, telephone number as well as the name and personal identification code of any representative. The personal details that shareholders give to Aktia Bank Plc will only be used for purposes associated with the Annual General Meeting and processing the relevant registrations.
The shareholder, his/her authorised representative or proxy representative shall, on demand, be able to prove his/her identity and/or right of representation.
2. Owners of nominee registered shares
A holder of nominee registered shares has the right to participate in the Annual General Meeting by virtue of such shares, based on which he/she on the record date of the Annual General Meeting 2 April 2020 would be entitled to be registered in the company's register of shareholders maintained by Euroclear Finland Ltd. Participation also requires that the shareholder has been entered into the company's temporary register of shareholders, maintained by Euroclear Finland Ltd, on the basis of such shares by 9 April 2020 at 10.00 a.m. at the latest. For nominee registered shares this constitutes due registration to the General Meeting.
Owners of nominee registered shares are advised in good time to request their custodian bank for the necessary instructions on being entered into the temporary register of shareholders, the granting of powers of attorney and registration for the Annual General Meeting. The account management organisation of the custodian bank has to register a holder of nominee registered shares who wants to participate in the General Meeting into the company's temporary register of shareholders at the latest by the above-mentioned time.
3. Representatives and powers of attorney
Shareholders may participate in the Annual General Meeting and exercise their rights through a representative. Shareholder's representative shall present a dated power of attorney or demonstrate their right to represent the shareholder in some other reliable way. If a shareholder is represented by more than one representative at the General Meeting, each of whom represents the shareholder with shares by the shareholder in different book-entry accounts, the shares by which each representative represents the shareholder shall be identified in connection with the registration for the General Meeting.
Possible powers of attorney should be delivered to the company before the end of the registration period at the following address: Aktia Bank Plc/Group Legal, P.O. Box 207, 00101 Helsinki, or to the e-mail address email@example.com.
Notice of Annual General Meeting